Constitution

1.1 Name: The name of the organization shall be The EB Foundation, hereinafter referred to as “the Foundation.”

1.2 The Regimanuel Gray Group, hereinafter referred to as RG Group, represents an amalgamation of enterprises, subsidiaries, and affiliated ventures associated with Regimanuel Gray Ltd, a duly registered company in Ghana.

1.3 Objectives:
The objectives of the Foundation shall be to:

• Identify and support talented youth and young entrepreneurs in STEM fields related to the building and construction industry.
• Provide support to brilliant but underprivileged youth in schools across Ghana.
• Promote education, skills development, and entrepreneurship in the aforementioned sectors for the benefit of the youth in Ghanaian society.

2.1 Board of Trustees:
The Foundation shall be governed by a Board of Trustees, hereinafter referred to as “the Board.” The Board shall be responsible for overseeing the strategic direction, policies, and activities of the Foundation.

2.2 Executive Committee: The Board shall establish an Executive Committee to manage the day-to-day operations and decision-making of the Foundation. This Committee shall comprise;

• 1 Trustee (or 2 Trustees, where the Executive Director is not available)
• Executive Director
• Foundation Team Lead

2.3 Advisory Board:
The Board may appoint an Advisory Board consisting of distinguished individuals with expertise in relevant fields to provide guidance and support to the Foundation’s initiatives.

3.1 Criteria:
Beneficiaries of the Foundation’s programs and support shall be selected based on predetermined criteria, which shall include academic performance, age, financial need, potential for impact, and relevance to the Foundation’s objectives.

3.2 Geographic and Academic Focus

3.2.1 Geographic Focus:
Throughout all sixteen (16) regions of Ghana, we will consider deserving candidates. However, priority will be given to those from Mr. Botchwey’s native hometown(s) [James Town, Dodowa, Amonokrom] and surrounding communities where RG Group operates.

3.2.2 Academic Focus Areas:
Beneficiaries shall primarily be enrolled in indigenous Ghanaian tertiary institutions of higher learning. However, in exceptional cases where support is extended to individuals in their final year of secondary school, priority shall be given to those intending to pursue further education in the following academic focus areas:

• Civil Engineering
• Architecture & Design
• Electrical & Electronic Engineering
• Building Technology (Construction Management, Quantity Survey, Construction Technicians – TVET)
• Other complementary subject areas ( to this list) would also be considered.

3.3 Citizenship Requirement:
Beneficiaries must be Ghanaian citizens to be eligible for support from the Foundation.

3.3 Age Requirement:

• Students (Tertiary & University) – 18 to 30 years
• Young Entrepreneurs – 18 to 40 years
• Artisans – 18 to 29 years

3.4 Transparent Process:
The selection process shall be transparent, fair, and impartial, with clear guidelines and procedures established to ensure accountability and integrity in beneficiary selection.

4.1 Expenditure Approval:
All expenditures of the Foundation shall be approved by the Executive Committee, under a budget approved by the Board of Trustees.

4.2 Fundraising Approval:
Fundraising initiatives and campaigns shall be initiated by the Executive Committee and approved by the Board, to ensure compliance with legal requirements and ethical standards.

4.3 Financial Reporting:
The Foundation shall maintain accurate and up-to-date financial records, which shall be subject to periodic audits and reviews by independent auditors to ensure transparency and accountability.

5.1 Executive Director:
The Executive Committee shall appoint an Executive Director to oversee the day-to-day management and operations of the organization, reporting to the Executive Committee.

5.2 Foundation Team Lead:
The appointed individual will be responsible for supervising all facets of daily operations, encompassing program administration, financial oversight, stakeholder involvement, and reporting duties. Direct reporting lines for this role ordinarily extend to the Executive Director; however, in the absence of such a position, reporting channels shall be directed to the Executive Committee.

5.3 Operating Committees:
The Foundation shall establish operating committees responsible for developing, implementing, and evaluating specific initiatives and projects aligned with the Foundation’s objectives.

5.4 Administrative Staff:
The Foundation may employ administrative staff to provide support in areas such as finance, administration, communications, and program coordination.

6.1 Board Meetings:
The Board shall convene regular meetings, at least quarterly, to review progress, discuss strategic matters, and make decisions on key issues affecting the Foundation.

6.2 Executive Committee Meetings:
The Executive Committee shall meet as necessary to address operational matters, approve expenditures, and oversee program implementation.

6.3 Operational Committees shall meet as necessary to address issues. In the absence of any such meetings, they shall meet once a month.

6.4 Approvals & Decision-Making Process:
Approvals shall follow the governance structure outlined. Decisions at Board meetings shall be made by consensus whenever possible. In cases where consensus cannot be reached, decisions shall be made by a majority vote of the Board of Trustees present at the meeting. If a vote results in a tie, the Chairperson shall cast an additional deciding vote to ensure a clear decision is reached.

7.1 Amendment Process:
Any proposed amendments to this Constitution shall be submitted in writing to the Board for consideration. Amendments shall require approval by a two-thirds majority vote of the Board members present at a meeting convened for that purpose.

8.1 Dissolution Procedure:
In the event of dissolution, the assets of the Foundation shall be distributed in a manner to be determined by the Directors of the Foundation, under applicable laws and regulations.

This Constitution shall come into effect upon approval by the Board of Trustees of the EB Foundation.

• Signature
• Chairperson of the Board (Name)
• Date